Senior Corporate Administrator

Anderson wise is pleased to present this Corporate Administrator opportunity in this medium-size private company that provides legal, tax, fiduciary, and fund administration services. It offers an agreeable international work environment, in-house and external training, and a valuable work-life balance in an easily accessible area.

The purpose of this role is to provide a hands-on professional service to corporate clients. The role will include supporting or managing client relationships on a day-to-day basis, project management support for client transactions, coaching more junior members of the team, and ensuring that all client deliverables are met in a timely manner. You will directly report to the Team Leader of the Administration team.

Your responsibilities:

• Provide support in the management and co-ordination of all Client related matters (e.g.: corporate transactions such as incorporations, liquidations, capital increase etc.)
• Liaise with clients, intermediaries, and advisors, taking responsibility for being the immediate point of contact for allocated client relationships
• Organise and prepare standard shareholder resolutions
• Co-ordinate client board meetings and prepare board meeting materials
• Open and maintain bank accounts
• Assist with the client onboarding process, managing the workflow and associated requirements
• Ensure the maintenance of all statutory and administrative records
• Maintain the corporate calendar for allocated structures and ensure calendar events/requirements are dealt with on a timely basis
• Arrange payment of fees and expenses in line with contracts and prepare payment instructions (including KYT)
• Responsible for the timely collection of fees and pro-active debtor management across allocated client portfolios (including reviewing client invoices)
• Work alongside the AML/KYC team on periodic due diligence

Your profile:

• University degree in Law, Finance, Accountancy or equivalent
• Minimum 4 years of experience in a similar position in administration in Luxembourg in a Private Equity, Real Estate, and Debt (regulated and unregulated structures)
• Recognised diploma or other relevant financial services qualification preferred
• Fluent in English, both written and spoken. French and/or German is an advantage
• Able to structure work logically and efficiently in a fast-paced environment
• Strong adherence to risk culture
• Excellent communication skills, written and verbal
• Proactive, solution-focused with proven analytical and problem‐solving abilities
• Able to work in a team and quickly grasp new concepts

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude François at aude.francois@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion. We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

On occasion, an offer of employment may be subject to a verification check. In this case a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc.

Corporate Administrator

Anderson wise is pleased to present this Corporate Administrator opportunity in this medium-size private company that provides legal, tax, fiduciary, and fund administration services. It offers an agreeable international work environment, in-house and external training, and a valuable work-life balance in an easily accessible area.

The purpose of this role is to provide a hands-on professional service to corporate clients. The role will include supporting or managing client relationships on a day-to-day basis, project management support for client transactions, and ensuring that all client deliverables are met in a timely manner. You will directly report to the Team Leader of the Administration team.

Your responsibilities:

• Provide support in the management and co-ordination of all Client related matters (e.g.: corporate transactions such as incorporations, liquidations, capital increase etc.)
• Liaise with clients, intermediaries, and advisors, taking responsibility for being the immediate point of contact for allocated client relationships
• Organise and prepare standard shareholder resolutions
• Co-ordinate client board meetings and prepare board meeting materials
• Open and maintain bank accounts
• Assist with the client onboarding process, managing the workflow and associated requirements
• Ensure the maintenance of all statutory and administrative records
• Maintain the corporate calendar for allocated structures and ensure calendar events/requirements are dealt with on a timely basis
• Arrange payment of fees and expenses in line with contracts and prepare payment instructions (including KYT)
• Responsible for the timely collection of fees and pro-active debtor management across allocated client portfolios (including reviewing client invoices)
• Work alongside the AML/KYC team on periodic due diligence

Your profile:

• University degree in Law, Finance, Accountancy or equivalent
• Minimum 2 years of experience in a similar position in administration in Luxembourg in a Private Equity, Real Estate, and Debt (regulated and unregulated structures)
• Recognised diploma or other relevant financial services qualification preferred
• Fluent in English, both written and spoken. French and/or German is an advantage
• Able to structure work logically and efficiently in a fast-paced environment
• Strong adherence to risk culture
• Excellent communication skills, written and verbal
• Proactive, solution-focused with proven analytical and problem‐solving abilities
• Able to work in a team and quickly grasp new concepts

Could this be the right opportunity for you? Please do not hesitate to send your CV to Agnieszka Parisse at agnieszka.parisse@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion. We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

On occasion, an offer of employment may be subject to a verification check. In this case a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc.

For one of our clients, an international Asset Manager we are assisting the recruitment of a newly created position of Senior Manager Regulatory Compliance in Luxembourg.

Our client offers a dynamic working environment within a professional Compliance advisory team based in Luxembourg. Within this position you will have a large exposure within the group due to the variety of compliance advisory projects you will work on related to different entities.

This position suites a person that has at least 8 years’ + experience working in a regulatory compliance position either within a Management Company or a Big4 with exposure to UCITs and AIFM.  

Do you think this could be the right position for you? Please contact me for more information

Your Responsibilities

The Senior Manager reports directly to the Chief Compliance Officer based in Luxembourg. This newly created position will focus on supporting and advising senior management, the business and key stakeholder on compliance matters related to the Management Company and its funds. Due to the growth of the company, there will be many new challenging projects lined up for this position.

Moreover, you will:

• Implement the strategy and inform the business about any regulatory changes
• Work closely with a wide range of different stakeholders within the group.  
• Deliver training to the business
• Participate in industry groups

 Your profile

• You have at least 8+ years’ experience working in a Regulatory compliance advisory position either within a Management Company or a Big4 with exposure to UCITs and AIFM.
• Solid understanding of the Luxembourgish and European regulatory environment.
• You are fluent in English both written and spoken. Any other European language would be considered a benefit.
• You have strong influencing and negotiation skills
• You are a natural team player and the ability to communicate at all levels in /outside the organisation
• You are looking to work in an international, fast moving and growing environment

Could this be the right opportunity for you? Please do not hesitate to send your CV to Saskia van Rijswijk saskia.vanrijswijk@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.  

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Compliance Officer – AIFM

You will support the Conducting Officer with compliance duties for the European AIFM. He will be responsible for AIFM compliance activity including anti money laundering and counter terrorist financing responsibilities. He will manage the day-to-day activities, including control, advisory and reporting. The role requires excellent interpersonal skills in liaising with cross border teams, building networks at all levels within the group and influencing. The role will require the individual to stay up-to-date on legal and regulatory matters.

Your Responsibilities:

 AML/KYC:

• In charge of the management, record keeping, monitoring and analytical functions involved with Know-Your Client (KYC) procedures, anti-fraud, Anti Money Laundering (AML), Counter Terrorist Financing (CTF) in Luxembourg, in particular for funds managed by the AIFM and any other entity that the AIFM may assist from time to time, including the company’s non-AIFM funds platform.
• Conduct on-boarding, ongoing & periodic due diligence on relationships
• Monitoring & oversight of delegated AML tasks including those performed by service providers
• Perform AML/KYC due diligence on investments
• Support the RC & RR on the AML/CFT matters.
• Perform AML reporting (Board, Regulator)

Compliance:

• Perform and develop the Compliance Monitoring Plan of the AIFM.
• Develop and maintain Compliance policies
• Advise on regulatory matters impacting the AIFM's activities.
• Perform Compliance reporting (Board, Regulator, etc...)

 Governance:

• Active role in the preparation of reports related to the Authorities & internal Governance forums (Board & Management team)

 Regulatory:

• Monitor the laws, regulations and market practices in Luxembourg for the activities listed above, on an ongoing basis.

Your Profile:

•  Master’s degree in law, finance or economics; Any other AML/CFT and Compliance certification is considered as an asset
• Experience in similar function in Luxembourg, preferably in an AIFM regulatory environment
• Knowledge and understanding of Luxembourg compliance laws and regulations.
• Knowledge of private equity assets investment structures, of their legal and administrative requirements and day to day business would be an asset
• Ability to set the priorities for the team, to meet the deadlines, and to report on their activity to the Conducting Officer
• Fluent in English and French, German or Luxembourgish would be an asset;
• Meticulous attention to detail with focus on high quality output;
• Ability to work under pressure, meet tight deadlines, be a self-starter, and work autonomously.
• Outstanding business judgement as well as the highest level of integrity
• At ease with working within a matrix environment with multiple stakeholders
• Excellent analytical and logical abilities
• Excellent verbal and written communication skills

On occasion, an offer of employment may be subject to a verification check. In this case a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc.

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude François aude.francois@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion.  We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Junior Accountant – Spanish speaker

Anderson Wise is pleased to introduce this exciting opportunity to join an international Real Estate investment firm in their dynamic office in Luxembourg. You will be part of the Investment Accounting team of a growing Real Estate investor, responsible for the day-to-day accounting operations and compliance of real estate entities and investments (property and holding companies) in Europe.

You will be joining the team responsible for the day-to-day accounting operations and compliance of a large portfolio of the real estate entities and investments (property and holding companies) based in Spain. You will directly report to the Country Finance Manager responsible for the Spanish portfolio.

This Real Estate company with investments all across Europe will offer you a fast growing and stimulating environment with perspectives, as well as a young and international environment with a team of over 20 nationalities!

Your responsibilities:

Accounting:

• Ensure accuracy of all property manager bookings including reconciliation of rental income to rent rolls, review of all service charge costs and income and accurate allocation of non-recoverable property costs
• Take care of day-to-day accounting including, bank reconciliations, invoice review, monthly accruals, depreciation, etc
• Take care of all supporting schedules: loan and interest calculations, depreciation and amortization schedules, etc
• Assist in preparation of periodic VAT returns
• Ensure accurate recording of all local, IFRS and Group GAAP adjustments
• Respect periodic closing process timelines
• Assist with consolidations and sub-consolidations
• Prepare Lux GAAP stand-alone and consolidated financial statements
• Provide intercompany reconciliations and regular intercompany settlements where applicable
• Contribute to the (interim) audit process, ensuring completion on a timely basis

 Cash, Property and Asset Management:

• Liaise with Treasury team to help ensuring adequate and consistent funding within the different structures
• Liaise with property managers and review numbers, information provided on a regular basis with finance teams across Europe
• Perform consistency checks to support providing accurate information
• Support asset management team with ad hoc financial information / analysis as required
• Support in monitoring operating budgets, liquidity and cash management for investments

Process and Project Management:

• Assist with continuous improvement initiatives for all financial reporting processes and Yardi enhancements
• Contribute to projects by performing ad hoc project activities
• Support and coach more junior accountants as needed

Your profile:

• University degree in Accounting or Finance (CFA, ACCA is an asset)
• From 1 year of relevant work experience in a similar field in Luxembourg
• Fluent in English with a very good level of Spanish
• Real estate and property accounting exposure/experience is a plus
• Good knowledge of Lux GAAP (IFRS experience considered as an asset)
• Proficiency with MS Office suite, Yardi voyager experience is a plus
• Dynamic personality with a can-do and hands on attitude
• Solution oriented approach/problem-solving aptitude
• Detail orientated with the ability to handle and prioritize a wide variety of situations and challenges
• Ability to work independently but also be an excellent team player
• High energy level; exhibits positive attitude, and flexibility
• Excellent communication skills (written and verbal)
• Ability to deal efficiently with people at different level of hierarchy

Could this be the right opportunity for you? Please do not hesitate to send your CV to Agnieszka Parisse at agnieszka.parisse@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion. We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

On occasion, an offer of employment may be subject to a verification check. In this case a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc.

Accountant – Spanish speaker

This dynamic financial service provider and consulting firm in Luxembourg which specialises in insurance / reinsurance has opened a new position of Accountant (Account Manager) for the Spanish speaking market. The Accountant will manage a portfolio of Spanish speaking clients and will handle the accounting and corporate governance of the incorporated entities.

This mid-size company offers a great work environment and is ideally located in the city centre of Luxembourg.

Your responsibilities:

• Preparation and encoding of financial entries
• Preparation of payments and transfers (overheads, taxes)
• Preparation and encoding of technical entries (premiums, claims, equalization provision)
• Bank reconciliations
• Preparation of income statements and balance sheets, customer pack reporting
• Preparation of tax returns
• Preparation of reports to local authorities (BCE, CAA, etc.)
• Preparation and participation in internal and client meetings (committee, Board of Directors, etc.)
• Relations with external auditors
• Relations with customer contacts

Your profile :

• Diploma in Accounting
• Around 4 years of accounting experience in Luxembourg in an insurance company, trust company/domiciliation company/fiduciary, or operating company
• Fluency in Spanish with a good level of English. French is a strong asset.
• Experience in (re) insurance is a plus.
• Knowledge of BOB50 (Sage) or DeMaSy software
• Good computer skills (MS Office)

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude François at aude.francois@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion.  We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Legal Officer

This is an exciting new position to reinforce the legal team of a premium international alternative asset management company.  As part of the Luxembourg Company Secretariat Team, the position will report to the Director, Legal & Regulatory, and work closely with the Legal Team, Finance Team, and the other stakeholders.

You will carry out company secretarial activities and participate in managing complex legal transactions.  You will enjoy an international work environment.

In Luxembourg, the office is ideally located in the city centre and easily reachable by public transport.

Your responsibilities:

• Assisting with standard form company secretarial documents which include both regulatory as well as administrative tasks
• Ensuring proper maintenance of statutory company records for Luxembourg registered companies throughout the company’s portfolio
• Drafting of agendas and resolutions, as well as preparation of Board papers in view of day-to-day operations and, have a good understanding of the context and content
• Ensure that implementation of documents have received the necessary internal business sign-offs and that these are complete, accurate and of high enough standard to be presented to the Board
• Assisting with the preparation for the Board Meetings and other Statutory Meetings as well as having experience in minutes taking
• Assisting with onshore and offshore execution of documents on behalf of various companies
• Producing structure charts in Visio or PPT
• Collate documents needed for due diligence/money laundering/know your customer requirements
• Producing ad hoc reports from Diligent Blueprint
• Filling out questionnaires for various Group entities for banks, stakeholders
• Complying with data protection requirements and well as having a good understanding of AML/KYC
• Liaising with the company secretarial team in the UK or US as well with external administrators
• Corresponding with third parties in an eloquent manner

Your profile:

• University Degree in Law or ICSA qualified
• Minimum 2 to 3 years of previous experience in a Company Secretariat role or a similar position within a Legal Corporate team in Luxembourg
• Excellent verbal and writing skills in English. French/German and any other language will be considered an asset
• Good knowledge of Luxembourg company secretarial function, governance practice, and system may be an advantage
• Good working knowledge of Visio and ability to prepare corporate structure charts using Visio
• Good knowledge of Blueprint company database
• Strong organizational and communication skills

Could this be the right opportunity for you? Please do not hesitate to send your CV to Valerie Potier at valerie.potier@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion. We take your privacy as our utmost concern and manage your data with the highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

On occasion, an offer of employment may be subject to a verification check. In this case, a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history, etc.