Legal Transaction Coordinator - Real Estate

Are you detail-oriented, organised, and ready to play a pivotal role in high-value real estate transactions across Europe? Our client, a leading corporate services provider supporting a respected real estate investment firm, is looking for a highly organised and detail-driven Legal Transaction Coordinator to join their Legal Transactions team.

The role primarily delivers transactional support to the Real Estate Fund, coordinating with external counsel, third-party service providers, and the Fund to ensure transactions are completed efficiently, flexibly, and with certainty.

You will have the chance to work with top-tier professionals in a vibrant, international environment, enjoy flexible hours and the option to work from home and be part of a forward-thinking team where your ideas matter.

If you’re looking for a supportive company that values your expertise and helps you thrive, please send us your application!

Your Responsibilities

• Assist in the set-up of acquisition and holding structures, and coordinate the sale and purchase of assets
• Support onboarding and offboarding of pan-European real estate investments
• Coordinate the signing process for transaction and related legal documents
• Organise transaction-related board meetings, prepare board packs, and draft minutes
• Arrange notarisation and apostille of documents
• Manage the transition of corporate files to compliance teams or external buyers
• Set up and manage data rooms for asset disposals, coordinating Q&A with relevant parties
• Oversee electronic document archiving and file management with internal support
• Ensure internal databases are accurately maintained and regularly updated
• Act as the key point of contact for all transaction-related matters

Your Profile

• Minimum 3 years’ experience in a legal or corporate function within a fiduciary, law firm, or in-house team in Luxembourg
• Fluent in English; additional languages such as Spanish, German or French are an advantage
• Strong written and verbal communication skills
• Familiar with MS Office tools, particularly Word and Excel
• Prior experience in real estate transactions is a plus
• Comfortable liaising with external partners including lawyers, notaries, and service providers
• Able to work independently and collaboratively as part of a team
• Proactive, detail-oriented, and organised
• Willing to embrace technology and process improvements
• A positive, can-do approach with a commitment to delivering high-quality work

If this opportunity feels right for you, we’d love to hear from you.

Kindly note that a valid Luxembourg work permit is required for consideration.

All applications are handled with the utmost confidentiality—feel free to review our privacy policy on our website.

We are proud to be an equal opportunity employer and welcome candidates from all backgrounds.