Anderson Wise Engagement Hub

Senior Corporate Administrator

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-26

Summary

Senior Corporate Administrator – Alternative Funds

This medium – size privately owned service provider provides legal, tax, fiduciary and fund administration services. It offers an agreable international work environment, inhouse and external trainings and a valuable work-life balance in an easily accessible area.

Summary of the position

The Senior Corporate Administrator will deal with all aspects of administration of Luxembourg domiciled alternative funds across various asset classes such as private equity, real estate, infrastructure and debt.

The Senior Corporate Administrator will report to the Team Leader.

Your Responsibilities

Corporate Administration:

Coordination of standard corporate transactions such as incorporations, etc;
Organisation and preparation of director and shareholder meetings;
Preparation of standard board and shareholders resolutions;
Preparation and maintenance of share registers and share certificates;
Maintenance of the companies’ files;
Opening and maintenance of bank accounts.

Fund Administration:

Manage the administration services provided to an allocated portfolio of Private Equity, Real Estate and Debts funds, when required;
Coordinate, manage and communicate the (quarterly) NAV production schedule amongst all relevant shareholders (internal and external);
Managing the preparation and submission of relevant regulatory reporting, including but not limited to regular and ad-hoc CSSF and BCL reporting, and fund tax declarations.

Relationship Management:

Liaising with clients, including the coordination of the day to day communication and service requests for a portfolio of clients;
Liaising with other external service providers and regulatory authorities;
Ensure that invoices are correctly issued, send them to clients, arrange for payment, and liaising where required with clients regarding unpaid bills;

Your profile

You have a minimum of 4 years’ relevant experience in the administration of Luxembourg companies and/or offshore companies, funds and trusts;
Relevant experience in administration of Private Equity, Real Estate and Debt (regulated funds and unregulated structures) as well as SPVs;
At least educated to Bac+3, or equivalent; a legal degree is an advantage.
Good team spirit and strong communication skills;
Fluent in English. French is an asset, while any other European language would be an advantage.
Be computer literate with a good knowledge of MS office, MS Word, Outlook and MS Excel;
Personal development plan will be agreed on an annual basis

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude.Francois@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Read More Apply Now

Senior Corporate Officer - inhouse position

Luxembourg

Permanent

Full-time

Published date:

2020-03-26

Summary

Corporate & Legal Officer – Alternative Asset Manager

This global alternative asset manager established an office in Luxembourg one year ago and is now willing to grow their corporate / legal team by adding an experienced corporate and legal officer who will be in charge of the Real Estate portfolio.

The Corporate & Legal Officer will report to the Legal Director and work closely with other teams.

You will join a team of experienced professionals, in an environment that encourages initiative taking and self-management.

Your Responsibilities

You will perform A to Z company secretarial tasks for a Real Estate portfolio, including:

Drafting and reviewing agendas and resolutions
Preparing Board packs and attending board meetings
Taking minutes
Drafting memos
Managing the execution of documents and their sign off
Ensuring AML KYC checks are duly executed
Being the point of contact with external stakeholders such as lawyers, notaries, tax authority, RCS, auditors, etc.
Providing ad-hoc support to the transaction team when necessary

Your profile

You hold a university degree in Law, although it is not mandatory
You have gained experience in a similar position, ideally in Real Estate
You are fluent in English, both orally and in writing. Any other European language is an asset
You enjoy both working in a team and autonomously
You have strong communication skills
You are open to learn and can adapt to a start up changing environment

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude François aude.francois@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Read More Apply Now

AML Compliance Officer

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-26

Summary

AML / Compliance Officer – Private Equity

Our client is a global alternative investments fund manager focusing exclusively on Private Equity.

There is a small growing team in Luxembourg, which deals with investments across the globe. Their offices are ideally located in the city center and offer a parking space. The work environment is international, friendly, dynamic and flexible.

Anderson Wise are looking for an AML expert who will focus on the transactional part of the investments. This person should have a prior experience in AML/Compliance in the private equity sector / alternative funds, a curious mind, a problem-solving approach and a stable professional background. Strong communication skills are required, as well as the ability to build a network within the group. Fluency in English is a must, whereas the knowledge of Spanish or Portguese could be an asset.

Your Responsibilities

The AML / Compliance Officer will work directly with the Conducting Officer Compliance / MLRO on AML/KYC Due Diligence and other compliance-related topics.

S/he will focus on AML/Compliance on the transaction/deal side. The Investors‘ compliance is dealt with by an external provider.

AML / KYC (which will represent approx. 75% of the time):

Perform initial and ongoing AML/KYC Due Diligence on counterparties in relation to the transactions (investments, add-on acquisitions and exits) made by the AIFs, as well as ongoing transaction monitoring
Conduct initial and ongoing AML/KYC Due Diligence on service providers and delegates
Handling of inbound AML/KYC queries & preparing AML letters as necessary
Prepare AML/KYC Due Diligence packages on investors during fund raising and in relation to transfers of fund interests
Assist with the initial and ongoing AML risk assessments of the AIFs and the preparation of management reports
Apply procedures to meet AML/KYC obligations and ensure proper documentation in compliance with local regulations and group policies
Work closely with other teams across the group on AML/KYC matters
Perform initial and ongoing World Check screening / sanction screening
Participate in ad-hoc AML/KYC-related projects

Compliance (the remaining 25% of the time):

Coordinate the AIFMD significant holdings notifications process for transactions (investments and exits) with internal and external stakeholders
Work with the Compliance Officer on the monitoring of delegated activities, especially with regard to the delegated Transfer Agent activities
Participate to ad-hoc compliance-related projects

Your profile

Approximately 3 years of relevant Luxembourg AML work experience, ideally with exposure to Private Equity / Alternative Assets
Familiarity and experience with WorldCheck and MS Office (Outlook, Excel, Word and Power Point)
Fluent English speaker, additional languages welcome (Spanish, Portuguese, any other language welcome)
Good listening skills
Excellent verbal and written communication skills, with the ability to build relationships across the business, operating with all levels of management
Team player with a positive attitude, able to build effective working relationships
Highly organized, with good personal time management
Dependable and discreet
Ability to deliver high quality work, on time, each time
Ability to work autonomously on own tasks, whilst working in a team environment
Ability to work under pressure with flexibility to adapt to shifting expectations

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude François aude.francois@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Read More Apply Now

Corporate Officer

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-20

Summary

Corporate Officer

Do you have first successful experience as a Corporate Officer/Paralegal?

Do you feel ready to be in charge of the administration and the governance of a portfolio of Luxembourg companies?

Our client, a US Investment Company, is currently looking for a Corporate Officer to reinforce its Luxembourg operations:

Your Responsibilities

Preparation of AGM’s, EGM’s, notices to shareholders
Preparation of board meetings and board packs
KYC/AML – coordinating provision of documents and information to various KYC/AML requests
Arranging signature, legalization, apostille of various legal documents
Maintenance of shareholders’ registers up-to-date and filing/organizing corporate legal documents
Ensuring the continuing good standing of companies by ensuring all company law and contractual requirements are complied with, ensuring accurate maintenance and updating of companies’ statutory files
Continuously take part in the improvement of operational procedures
Support the Managing Director with regulatory watch duties

Your profile:

2-3 years of demonstrated work experience in a similar position
Highly organized and accurate, able to work on multiple tasks
Self-motivated and eager to take ownership of assigned projects
Able to work independent
Proven accuracy and responsiveness – and the ability to perform and deliver works within tight deadlines
Strong team spirit
Fluent in English; French and/or German is a strong advantage
You make good use of MS Office tools (advanced features of Excel and Word).

Could this be the right opportunity for you? Please do not hesitate to send your CV to Anne-Sophie Pevergne anne-sophie.pevergne@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Read More Apply Now

AML / KYC Coordinator – Compliance Team – Real Estate

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-20

Summary

AML / KYC Coordinator – Compliance Team – Real Estate

The aim of the role is to provide support on KYC/AML requests/matters as well as to monitor and supervise KYC matters of the companies’ portfolio in various European jurisdictions.

Your responsibilities:

Acquisition phase and setting up of the structure: assisting the Acquisition team in liaising with lawyers and notaries for the incorporation KYC checks and in liaising with banks for the KYC for opening bank accounts
Financing of the project: assisting the wider team in liaising with lenders’ banks and hedging counterparties; assisting on Legal Entity Identification number requests
Legal life: assisting the Compliance team with ongoing KYC requests (within a refinancing/restructuring context); liaising with third party service providers on the renewal of KYC, if and when relevant
Disposal phase: assisting the Disposal team with disposal related KYC requests

Your profile:

You have had at least 3 years’ experience in a KYC/AML role in a fiduciary/trust company, a bank or a compliance department
You are willing and looking to consolidate and grow your skills and talents in the long term with a company that works in a strong team and results-based environment
You are fluent in English; any other language would be an advantage
Total proficiency with MS Office standard application
You are a very good team-player and you are also able to work autonomously
You are able to prioritize and to reevaluate and readjust based on changes in circumstances
You are reactive and professional and can handle a wide variety of situations and challenges
You demonstrate a positive attitude have excellent organizational and communication skills
You manage stress well.

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude François: aude.francois@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Read More Apply Now

Office Manager / HR Administrator

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-18

Summary

Office Manager / HR Administrator

Our client is a global alternative investments fund manager focusing exclusively on Private Equity.

There is a small growing team in Luxembourg, which deals with investments across the globe. Their offices are ideally located in the city center and offer a parking space. The work environment is international, friendly, dynamic and flexible.

Your Responsibilities

Arranging and managing meetings
- Keep abreast of any diary changes
- General management of meeting rooms
- Arrange and schedule internal and external meetings
- Collate and distribute documents prior to meetings
Travel Management
- Arrange all aspects of travel including car transfers, flights and hotel bookings
- Create comprehensive travel packs
- Assist with travel for non-staff members as and when required (e.g. Independent Directors)
- Arrange for visas as and other travel related documents when required
Human Resources
- Sympass - registration and follow-up with the service provider
- Lunch vouchers - registration and follow-up with the service provider
- On-boarding of new employees and organize departure of leavers (IT, access card, etc.)
- Maintain register of employees up to date
- Deal with the Occupational Medicine
- Work in close cooperation with the General manager on all the human resources aspects (salaries, bonus, interests’ subventions, advantages in kind, contracts, evaluation reviews etc…
- Give a general support to the General Manager on the administrative tasks
Organization of the Board meetings in collaboration with the Corporate Officers
Implement and maintain an efficient filing system
Liaising with our IT department in case of IT issues
Keep the Business Continuity Plan up to date
Keep a listing of the entities up to date

Your profile

Previous experience as office manager, secretary, PA/EA or in an administrative role
Previous experience assisting with HR administration
Fluent in English and French
Ability to treat issues with confidentiality, discretion and professionalism
Strong organization skills
Pro-active, efficient and flexible
Usual proficiency with Microsoft Office

Could this be the right opportunity for you? Please do not hesitate to send your CV to Agnieszka Parisse agnieszka.parisse@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Read More Apply Now

RE/PE Fund Accountant - German speaker

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-18

Senior Corporate Manager

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-16

Summary

Our client is one of the largest and most experienced global private equity investors with a substantial presence in Luxembourg.

For their corporate services department our client seeks to find a managerial experienced Senior Corporate Manager who will coordinate, manage and develop a team of Corporate Officers.

The main tasks of the corporate services unit are:

Board meetings (incl. Credit Panel)

Prepare the schedule
Provide instructions to the Office Manager in charge of the organization
Prepare and communicate the agenda
Obtain the supporting documentation to be reviewed during the Board Meeting
Draft and organize the review by the Deal Team of the Board meeting minutes
Organize the sign-off
Deal with the Board Meeting schedule update
Deal with the status of the Board meeting's minutes

AML / KYC

Provide AML letter template
Complete the KYC requests
Draft and deal with the sign-off of the authorized persons
Submit review with Compliance Team and lawyers

Incorporation and follow-up

Draft the structure chart
Obtain from the external lawyers and archive the documentation for incorporation of holding entities
Obtain and archive signed copy of the registers from the external lawyers and check information with the assistance of the Corporate Manager
Ensure that the latest updated version of the register is signed and available in our archives
Proceed with the FATCA / CRS filing and archive related forms
Accompany and ensure the daily administrative and social management of the entities in portfolio
Archiving properly and systematically the legal documentation
Maintain the entity follow-up spreadsheet updated

Director / Advisors fees

Review invoices
Complete the related tax forms and submit for sign-off

Others

Handle printing and sign-off of documentation

Your skills and experience:

At least 8-10 years relevant experience in corporate services / corporate legal administration including supervision of a team
Excellent verbal and written communication skills, with the ability to build relationships across the business, operating with all levels of management
Good listening skills
Team player with a positive attitude, able to build effective working relationships
Highly organized, with good personal time management
Ability to deliver high quality work, on time, each time
Fluency in French and English

Read More Apply Now

Consolidation Officer

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-16

Summary

Consolidation Officer

Do you have experience as an Auditor in charge of the audit of consolidated accounts ?

Were you responsible for a portfolio of clients within the Real Estate area and/or the Commercial & Industrial Companies ?

This is an exciting opportunity within a premium investment firm that values innovation and creative ideas.

In a new created department, as a Consolidation Officer you will be involved in the preparation of consolidated accounts for Real Estate Group Structures under Lux GAAP and IFRS.

Your Responsibilities

Assist with the set up the group/deal structure in the consolidation system and prepare the 1st consolidation of the financial data
Assist with the preparation of the consolidated reporting package and consolidated financial statements (incl. Cash Flow Statement)
Coordinate data collections for the entities within the structure and mapping
Manage the intercompany reconciliation process for the group structure
Liaise with 3rd party administrators and finance teams across Europe and support them, also during the audit process
Testing and implementation all relevant policies and procedures into the tool
Assist with continuous improvement initiatives
Assist with ad-hoc business projects, as necessary

Your profile:

University degree in Finance and Accounting or similar
ACCA or any similar certification would be an asset
2 to 4 years of experience in a similar position within the Real Estate industry or in External Audit (Big 4)
Knowledge and Practice in LUX GAAP and IFRS, any other local GAAP would be an advantage
Knowledge of a Consolidation system will be an advantage
Highly organised, strong interpersonal skills and self-motivated
Detail oriented and fast learner
Strong verbal and written communication skills
Ability to work in a dynamic environment
Hands on mentality, ability to multitask
Ability to work independently, yet be a very good and cooperative team player
Ready to take initiatives and think out-of-the-box

Could this be the right opportunity for you? Please do not hesitate to send your CV to Anne-Sophie Pevergne anne-sophie.pevergne@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Read More Apply Now

Accountant - fluent in English

Luxembourg, Luxembourg

Permanent

Full-time

Published date:

2020-03-12

Summary

Accountant – Fluent in English

This is an exciting opportunity within a premium real estate investment firm that values innovation and creative ideas. As an Accountant, you will provide general accounting support to the Accounting Manager and will be active in a large and diverse scope of tasks.

Your responsibilities

Day to day accounting for various entities
- Bank statements;
- Incoming invoices;
- Outgoing invoices;
- Accruals and provisions;
Maintain interest calculation schedules;
Maintain amortisation / depreciation schedules if applicable;
month-end reconciliations;
Review of accruals and provisions;
Intercompany reconciliations and advise administration department on intercompany settlements where applicable;
Preparation of financial statements.
Assistance in preparation of periodical Luxembourg VAT returns;
Assistance with preparation of monthly cash flows;
Assistance with preparation of the monthly management reports;
Assistance with information packages for lending banks if any;
Preparation of financial information/analysis as required;
Preparation of outgoing invoices where applicable;

Your profile

Degree in accounting, finance or economics
Approximately 2-3 years relevant professional experience with strong knowledge of accounting;
Fluency in English;
Proficient user of MS Office and accounting software;
Excellent organisation skills;
Team player;
Goal oriented and hands on mentality.

Could this be the right opportunity for you? Please do not hesitate to send your CV to Agnieszka Parisse agnieszka.parisse@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Read More Apply Now

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