Corporate Administrator

Anderson wise is pleased to present this Corporate Administrator opportunity in this medium-size private company that provides legal, tax, fiduciary, and fund administration services. It offers an agreeable international work environment, in-house and external training, and a valuable work-life balance in an easily accessible area.

The purpose of this role is to provide a hands-on professional service to corporate clients. The role will include supporting or managing client relationships on a day-to-day basis, project management support for client transactions, and ensuring that all client deliverables are met in a timely manner. You will directly report to the Team Leader of the Administration team.

Your responsibilities:

• Provide support in the management and co-ordination of all Client related matters (e.g.: corporate transactions such as incorporations, liquidations, capital increase etc.)
• Liaise with clients, intermediaries, and advisors, taking responsibility for being the immediate point of contact for allocated client relationships
• Organise and prepare standard shareholder resolutions
• Co-ordinate client board meetings and prepare board meeting materials
• Open and maintain bank accounts
• Assist with the client onboarding process, managing the workflow and associated requirements
• Ensure the maintenance of all statutory and administrative records
• Maintain the corporate calendar for allocated structures and ensure calendar events/requirements are dealt with on a timely basis
• Arrange payment of fees and expenses in line with contracts and prepare payment instructions (including KYT)
• Responsible for the timely collection of fees and pro-active debtor management across allocated client portfolios (including reviewing client invoices)
• Work alongside the AML/KYC team on periodic due diligence

Your profile:

• University degree in Law, Finance, Accountancy or equivalent
• Minimum 2 years of experience in a similar position in administration in Luxembourg in a Private Equity, Real Estate, and Debt (regulated and unregulated structures)
• Recognised diploma or other relevant financial services qualification preferred
• Fluent in English, both written and spoken. French and/or German is an advantage
• Able to structure work logically and efficiently in a fast-paced environment
• Strong adherence to risk culture
• Excellent communication skills, written and verbal
• Proactive, solution-focused with proven analytical and problem‐solving abilities
• Able to work in a team and quickly grasp new concepts

Could this be the right opportunity for you? Please do not hesitate to send your CV to Agnieszka Parisse at agnieszka.parisse@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion. We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

On occasion, an offer of employment may be subject to a verification check. In this case a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc.

We are currently assisting a stable and successful Swiss Management Company in Luxembourg with the recruitment of a Legal Counsel.

If you are fluent in GERMAN and ENGLISH both written and spoken and you have at least 3 years’ experience within an Investment Fund Legal position, this could be the right position for you.  

This is a newly created position and will report to the Head of Legal. You will be responsible of all legal aspects related to the Management Company and its funds. This position suites very well  a person that is able to adapt in a small and dynamic working environment. Somebody that has a flexible mindset and is looking for a balanced working environment.

Please contact me directly for detailed information

Your Responsibilities

The Legal Counsel will work closely together with the Head of Legal on all legal aspects related to the Management Company and its funds.

Some of the day-to-day responsibilities will be:

• Make legal adjustments to fund documents
• Legal reporting to the CSSF
• Frequent liaison with different stakeholders within the organisation such as: Product Management, Asset Management, Investment compliance
• Legal contract management for the Management Company
• Assist in the completion of the relevant CSSF questionnaires
• Assist the Head of Legal with projects related to the department such as: mergers, fund launches and liquidations.
• Support the Management Company on the compliance and governance topics

Your profile

• University Degree in Law
• Relevant experience of minimum of 3 years in a fund legal function. Either in a Law firm, consultancy company or inhouse position.
• Solid knowledge of EU and Luxembourg law and regulations related to Funds and specifically UCIT funds.
• You speak fluent GERMAN and ENGLISH, both written and spoken. French language would be considered as a benefit.
• Solution-driven and results-oriented, problem-solving attitude.
• Excellent team player and good communicator.

Could this be the right opportunity for you? Please do not hesitate to send your CV to Saskia van Rijswijk saskia.vanrijswijk@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion. We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Experienced Corporate Officer

Our client is one of the largest and most experienced global private equity investors with one of the strongest Private Equity presence on the local market.

As part of the Corporate Administration Department, our client is looking for a dynamic Experienced Corporate Officer who will actively support the team in its daily work.

Your Responsibilities

• Board Meetings:

• • Schedule, circulate meeting agendas and board packs along predefined timeframes
  • Document meetings in collaboration with relevant stakeholders
  • Organize the safekeeping of the minutes as well as their tracking.

• Legal and corporate documentation:

• • Prepare and/or review shareholder(s) resolutions (and/or organization and documenting of AGMs),
  • Prepare and/or review proxies and board resolutions for both routine and event-driven matters in collaboration with Luxembourg counsel and other applicable stakeholders.
  • Review/coordinate review and process confirmation letters for auditors, banks, tax authorities and other third parties, engagement letters etc..

• Incorporation and dissolution of Luxembourg domiciled entities:

• • Ensure full understanding of transactions and cooperation with the finance and tax functions,
  • Ensure that pre-signing and pre-closing deal approval governance and other steps have been complied with i.e.: deal presentation and approval logistics at the applicable level of the holding structure,
  • Account opening assistance, including but not limited to execution of account opening documentation in accordance with applicable bank instructions, and provision of ad-hoc AML/KYC information (e.g. AML letters and other bank onboarding documentation).

• Establish and maintain shareholder(s) registers for Luxembourg-domiciled companies,
• Prepare and file documentation with tax administration and safekeeping of Director fees declaration documentation
• Ensure that corporate governance rules are followed as well as applicable compliance rules relevant to each entity or applicable to each transaction.

Your Profile

• At least 5 - 8 years of relevant experience in corporate legal administration
• Expert in Microsoft office and Visio
• Good knowledge of related regulatory environment and its requirements
• Excellent verbal and written communication skills
• Able to build effective relationships across businesses
• Team player with a positive attitude, able to foster knowledge sharing
• Fluency in English, French is a strong asset

On occasion, an offer of employment may be subject to a verification check. In this case a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc.

Could this be the right opportunity for you? Please do not hesitate to send your CV to Agnieszka Parisse agnieszka.parisse@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion. 

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

For one of our clients, active within Asset Management we are looking for a Fund Compliance Analyst to join a a dynamic team of professionals.

My client offers a great working environment, in a team where you will be cross trained and have the ability to extend your knowledge with the different Fund structures.  

You have at least 3 years’ experience working in a Fund Compliance or Investment Restriction position within the financial services industry with exposure to UCITs and AIFM.

For more information about the position please contact me directly.

Your Responsibilities

The Fund Compliance Analyst reporting to the Senior Compliance Manager. The Fund Compliance team provides compliance oversight for the Investment Funds in line with the requirements of the UCITS and AIFM directives

Your main day to day tasks will be:

• Investment restriction monitoring
• Assist the Senior Compliance Manager on notification to the CSSF with regards to breaches or NAV errors
• Compliance monitoring to ensure the Funds are compliant with the terms of the prospectus
• Advise the front office with regards to eligibility of assets and markets in line with UCITS regulations
• Support the regulatory reporting requirements

Your profile

• You have a Degree in Law or Economics
• You have at least 3 years’ experience working in a Fund Compliance position with exposure to investment restrictions.
• You have a good understanding of both UCITS funds and Alternative Investment Funds  
• You are fluent in English both written and spoken. French language skills would be considered as an advantage.  
• You are a person with an analytical mindset and pays attention to detail.
• You are a strong team player, a self-starter with the ability to communicate at all levels in /outside the organisation

Could this be the right opportunity for you? Please do not hesitate to send your CV to Saskia van Rijswijk saskia.vanrijswijk@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.  

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

Do you have experience in AML analysis and transaction monitoring?

Do you want to join a FinTech Start-up?

We are looking for a Transaction Monitoring Officer to join a young and dynamic Payment institution based in Luxembourg. You will join the Compliance Team and directly report to the Money Laundering Reporting Officer.

This is a unique opportunity to be part of a growing company valuing teamwork, personal and professional development, and innovation. You will have the chance to learn and grow in the Compliance Team.

Your responsibilities:

• Key priority will be to conduct investigations on the financial behaviour of our clients that might be identified as Fraud, Money Laundering, Terrorism Financing or Tax evasion.
• Gathering all the required information, documentation to assist the MLRO and AML Team to raise Suspicious Activity/Transaction Reports to the FIU.
• Ensure that information is transmitted and available in a timely and accurate manner.
• Analysing complex transactions and investigative projects to discover anomalies and reporting on them.
• Resolution of transaction monitoring alerts.
• Consulting Senior Management and leading investigations for exiting customer accounts/relationships based on AML policies.
• Maintaining and executing automatic tools for KYC and AML investigations.
• Lead regular documented analysis and reviews to understand the level, significance, and scope of risk in the firm’s risk and compliance procedures.
• Collaborating with colleagues to create cross-functional value-add solutions with technology, data, and analytics components related to fraud, KYC, and AML detection

Your profile:

• University degree in Economics/Finance, equivalent training, or experience.
• 3 to 5 years of experience working in a similar position.
• Knowledge and understanding of the Luxembourg legal and regulatory framework.  
• Fluent in English, both written and spoken.
• Good knowledge of French would be considered an asset.
• Very good knowledge implementing industry leading AML/KYC capabilities.
• Good organizational skills and team player mentality.
• AML certifications such as CAMS, ICA, or Luxembourg House of Training represent an advantage.

Could this be the right opportunity for you? Please do not hesitate to send your CV to Madeleine Mahoux at madeleine.mahoux@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion. We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

On occasion, an offer of employment may be subject to a verification check. In this case a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc.

We are currently assisting a stable and successful Swiss Management Company in Luxembourg with the recruitment of a Junior Fund Controller.

If you are fluent in GERMAN and ENGLISH both written and spoken and you have an excellent understanding of the Luxembourgish Fund Accounting process from A to Z, this could be the right position for you.  

This is a newly created position and will report to the Senior Fund Controller. This position suites very well to a person that is able to adapt in a small and dynamic working environment. Somebody who has a flexible mindset and is looking for a balanced working environment.

Please contact me directly for detailed information

Your Responsibilities

The Junior Fund Controller will work closely with the Senior Fund Controller and will be responsible for the timely publication of the net asset value (NAV) of the UCITS funds.

Some of the other day-to-day responsibilities will be:

• Make sure that the correct fund accounting, pricing and reporting controls are in place
• Liaise with internal and external service providers
• Support the group with any questions related to the Luxembourg fund administration
• Assist the manager with projects related to the department

Your profile

• Bachelor’s Degree in finance, Accounting and/or Business
• You have at least 1 to 3 years’ experience working in a position within Fund Accounting, e.g. at a Depositary Bank with exposure to valuation, single swing pricing, reporting for UCITS funds.
• You speak fluent GERMAN and ENGLISH, both written and spoken. Any other language would be considered as a benefit
• Good understanding of MS Office, in particular Excel.
• You have excellent communication skills and able to liaise accordingly with internal and external stakeholders
• You are an accurate, organised and a reliable person who is able to work in a  team within a hands-on environment.

 Could this be the right opportunity for you? Please do not hesitate to send your CV to Saskia van Rijswijk saskia.vanrijswijk@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion. We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.