Company Secretary – Global Asset Management firm

 

The Opportunity:

An excellent opportunity to join a global and prestigious asset management firm as a Company Secretary. You will play a pivotal role in ensuring the smooth operation of board and committee processes while upholding the highest standards of corporate governance. Joining a small company secretarial team, you will gain invaluable experience working in a fast-moving and growing International business.

Key Responsibilities:

Board and Committee Excellence

• Lead the entire lifecycle of multiple Boards and Committees, meticulously managing meeting preparations, attendance, minute-taking, and follow-up actions.
• Coordinate approximately 200 meetings annually with precision and efficiency, ensuring seamless scheduling and execution.
• Collaborate closely with Legal and Compliance teams to develop and enforce robust corporate governance processes and policies.
• Maintain the integrity of departmental systems, including oversight of access to cutting-edge Board management platform (Boardvantage) and timely contract renewals.

Governance Framework

• Assist in maintaining the organization's Governance framework, staying abreast of regulatory changes and advising boards on necessary adjustments.
• Regularly update key governance documents such as terms of reference and organizational charts to ensure alignment with best practices.
• Conduct thorough bi-annual evaluations of Board and committee members to optimize functionality and effectiveness.

Cross-Functional Collaboration

• Serve as a liaison with various departments including Legal, Compliance, Sales, HR, Finance, Risk, IT, and Operations to facilitate seamless information exchange and meet operational needs.

Management and Reporting

• Report directly to the Head of the Company Secretariat, ensuring transparent communication and alignment with organizational goals.

Systems and Compliance

• Utilize a variety of tools and platforms including Microsoft Office Suite, M Files, and Boardvantage to streamline processes and enhance operational efficiency.
• Uphold rigorous compliance with all legal, regulatory, and internal requirements, demonstrating unwavering commitment to organizational integrity and accountability.

Your Profile:

• Relevant working experience of around 5 to 7 years, demonstrating a strong foundation for success in this role.
• Proven track record in attending meetings and producing meticulous minutes, preferably within an international, multicultural environment, with a preference for experience in the financial services industry.
• Familiarity with corporate governance practices and proficiency in electronic Document Management systems and Board portals is advantageous.

Competencies:

• Exceptional time management and prioritization skills, enabling efficient management of diverse tasks within prescribed timelines.
• Strong organizational acumen and ability to multitask effectively in ambiguous situations.
• Proactive approach, demonstrating initiative and commitment to driving results.
• Excellent communication and interpersonal skills, coupled with a keen eye for detail and a commitment to confidentiality.

Skills & Knowledge Requirements:

• Proficiency in both written and verbal English, with additional language skills considered advantageous.
• Advanced proficiency in the Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Prior exposure to digital Board package management is preferred, enhancing operational efficiency and effectiveness.

 

Could this be the right opportunity for you? Please do not hesitate to send your CV to Andrew Notter at andrew.notter@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

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