Job Description
Anderson Wise is pleased to assist an Alternative Investment Fund Manager (Luxembourg-based AIFM) in its search for an experienced Fund Administrator – AIFM Company Secretary and Fund Administration to join their Luxembourg office and support the continued growth and digital transformation of their fund operations.
This is an exciting opportunity to be part of a dynamic, multicultural and friendly team.
Your areas of responsibility:
- Oversee the implementation and administration of Luxembourg holding companies and fund structures, coordinating daily with external fund administrators.
- Organise board and shareholder meetings for the Luxembourg-based AIFM, including preparing agendas, distributing board packs, and drafting minutes and resolutions.
- Support the setup of new fund structures, including entity incorporation and bank account opening.
- Assist with investor onboarding for new funds and investment vehicles.
- Review and process supplier invoices through a bespoke online system, prepare banking payments, and manage supplier queries.
- Supervise the accurate processing of fund transactions (transfers, drawdowns, dividends) within agreed deadlines.
- Maintain statutory and investor records, ensuring timely filings with Luxembourg Business Registers and other authorities.
- Prepare or review legal documents and coordinate legalisations, notarisations, and apostilles.
- Respond to AML and investor information requests in coordination with external administrators.
- Contribute to firm-wide digitalisation and process automation initiatives.
- Support wider business transformation and cross-functional projects.
Your profile:
- +4 years of experience in a similar role within a fund administration, AIFM, or private equity environment in Luxembourg.
- University degree in law, finance, or business administration, or a relevant fund/corporate administration qualification (ICSA certificate level or equivalent).
- Solid knowledge of private equity funds or other illiquid alternative asset classes.
- Proven ability to develop and implement new processes and systems.
- Excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities.
- Experience with technology implementation and process automation is a strong advantage.
- Entrepreneurial mindset and a collaborative approach.
- Fluent in English (both written and spoken).
Could this be the right opportunity for you? Please do not hesitate to send your CV to be considered for this recruitment process.
Your application will be treated with the utmost discretion.
When using our services, our clients require that we introduce candidates already in possession of a valid Luxembourg work permit. If this is not your case, we regret to inform you we will not be able to consider your application.
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We are an equal opportunity recruitment firm and welcome candidates from all backgrounds to apply.