Job Description
Office Manager / PA
Our client is seeking a highly organised and proactive Office Manager / PA to support the Head of Luxembourg and wider team. This hybrid role combines administrative, organisational, and facilities responsibilities. If you are resourceful, adaptable, and enjoy managing a wide range of tasks in a dynamic corporate environment, this could be the perfect next step in your career.
The office is based in Kirchberg
Your Responsibilities
- Provide comprehensive administrative support to the Head of Luxembourg and team.
- Manage diaries, schedule meetings, and coordinate complex travel arrangements.
- Prepare and edit correspondence, presentations, and board-related documentation.
- Assist with organising and coordinating events, meetings, and office functions.
- Oversee office management and facilities, including space planning, office moves, and supplies.
- Liaise with external vendors and building management, handling deliveries and facilities issues.
- Support and execute facilities-related projects.
- Provide reception services for visitors and guests when required.
Your Profile
- From 6 years’ experience as a Personal Assistant, Executive Assistant, Office Manager, or Team Assistant
- Proven experience in operations and back-office support.
- Previous exposure to a corporate environment.
- Fluent in English language. A good understanding of French language could be an asset.
- Advanced Microsoft Office skills.
- Strong organisational skills with exceptional attention to detail.
- Excellent diary management and ability to prioritise effectively.
- Proactive, resourceful, and solutions-focused with a flexible mindset.
- Discreet, professional, and able to exercise sound judgement in sensitive matters.
If this opportunity feels right for you, we’d love to hear from you.
Kindly note that a valid Luxembourg work permit is required for consideration. All applications are handled with the utmost confidentiality—feel free to review our privacy policy on our website.
We are proud to be an equal opportunity employer and welcome candidates from all backgrounds.