Executive Assistant – LU/EN/FR/DE

Are you an organised and proactive assistant who enjoys working at the heart of decision-making?

Our client is looking for someone who communicates clearly, stays calm under pressure, and takes pride in creating structure and supporting others.

In this role, you’ll be working closely with a director of a leading governmental institution, helping to keep operations running smoothly behind the scenes at the highest level of the organisation.

The successful candidate will be employed as a public-sector employee (“employé de l’État”) under a permanent contract, with the possibility of obtaining civil servant status (“fonctionnaire de l’État”).

Your Responsibilities

• Handle and prioritise incoming requests with discretion and efficiency.
• Coordinate with other Executive Assistants and departments for smooth workflow.
• Manage the Director’s agenda
• Organize and coordinate meetings and travel arrangements.
• Prepare, proofread, and ensure high-quality communications and documents.
• Suggest and implement improvements to recurring administrative processes.
• Track deadlines and follow up on key actions and deliverables.
• Act as a trusted point of contact between the Director and internal teams.
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Your Profile

• Holds a bachelor’s degree (Bac+3 or equivalent).
• Fluent in Luxembourgish, French, German, and English, with excellent written and verbal communication skills.
• Experience in a comparable role as an executive assistant, personal or team assistant, office manager or in an equivalent administration-related job.
• Highly proficient in MS Office, Outlook etc with the ability to quickly adapt to internal systems.
• Known for discretion, accuracy, strong attention to detail, and well-developed writing skills.
• Demonstrates a proactive and solutions-focused mindset, with the ability to anticipate needs and take initiative.
• Displays strong interpersonal awareness, professionalism, and the confidence to support senior stakeholders effectively.

If this opportunity feels right for you, we’d love to hear from you. Please send your CV to Agnieszka Parisse at agnieszka.parisse@andersonwise.com. Kindly note that a valid Luxembourg work permit is required for consideration.

All applications are handled with the utmost confidentiality, feel free to review our privacy policy on our website.

We are proud to be an equal opportunity employer and welcome candidates from all backgrounds.