Office Manager / Administrative Officer

Reports to: Board of Managers

We are seeking a highly organized and detail-oriented Office Manager / Administrative Officer to join our team in Luxembourg.

This role is pivotal in supporting our international operations and ensuring seamless administrative processes across multiple regions.

Position Requirements:

• Organize Board and Shareholders meetings.
• Liaise with partners and providers across Luxembourg, Switzerland, Hong Kong, Singapore, UK, UAE, and France.
• Manage business trips, travel arrangements, and expense reports.
• Oversee diary management, including meetings and visitor greetings.
• Assist with payments, email management, and file maintenance.
• Prepare and control the annual budget, reconcile service provider fees, and manage invoices.
• Draft official documents, complete forms, and support group/partner projects.
• Update KYC requests and arrange certifications.

Candidate Qualifications:

• Proven experience in administration or office management.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication skills in English, Russian, and French (mandatory).
• Proficient in MS Office (Word, Excel, Outlook).
• Discreet with confidential information and detail-oriented.
• International experience is a plus.

On occasion, an offer of employment may be subject to a verification check. In this case, a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc. 

Could this be the right opportunity for you? Please do not hesitate to send your CV to Michael Mandic michael.mandic@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion. 

 We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website