Job Description

Do you speak French and English fluently and have a fair command of German?

Do you have a proven track record of success as a Personal Assistant and/or Office Manager?

For this small office composed of less than 10 people and ideally located in the city centre, we are looking for a dynamic and enthusiastic Office Manager - Personal Assistant who will bring his/her positive energy to the office.

In this position, you will contribute to the success of the CEO and the executive team.

Our client is a well-established office where team-spirit and good atmosphere prevail.

Your Responsibilities 

• Provide full administrative support to the CEO
• Coordinate and schedule meetings and appointments.
• Draft and format letters, presentations, and reports, while managing correspondence, inquiries, and phone calls.
• Arrange travel, transportation, and accommodation.
• Maintain and manage databases and filing systems, including expense collection and filing.
• Serve as the primary point of contact for staff, suppliers, and clients.
• Handle invoicing and process bank statements.
• Perform various accounting tasks.
• Ensure health and safety policy documentation remains current and compliant.
• Attend meetings and record minutes.
• Support the preparation and updating of financial and accounting reports.
• Assist with HR functions by maintaining up-to-date personnel records.
• Manage office supplies and furniture procurement.
• Perform additional administrative and operational tasks as required.

Your profile

• A bachelor's degree or equivalent qualification, ideally in an administrative field, with relevant experience in a similar role.
• Proven experience in office-based or secretarial work is essential.
• Strong proficiency in common IT tools, particularly Excel, Word, and PowerPoint.
• Fluency in English and French, along with a good command of German, is required.
• Excellent organizational skills and the ability to manage multiple tasks under tight deadlines.
• Strong communication (both oral and written) and interpersonal skills.
• Ability to work independently, with a proactive mindset and strong stress management skills.
• High attention to detail, discretion, and reliability

Could this be the right opportunity for you? Please do not hesitate to send your CV to anne-sophie.pevergne@andersonwise.com  to be considered for this recruitment process. Your application will be treated with the utmost discretion. 

When using our services, our clients require that we introduce candidates already in possession of a valid Luxembourg work permit. If this is not your case, we regret to inform you we will not be able to consider your application.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

We are an equal-opportunity employer and welcome candidates from all backgrounds to apply.