Job Description

Our Client is a leading management company providing tailored solutions to the asset management industry. With a strong commitment to excellence, collaboration and continuous improvement, they offer a dynamic and supportive environment where professionals can thrive.

They are seeking an Associate – Corporate Secretarial Services (CoSec) to join their dynamic team and support a complex portfolio of client entities, ensuring regulatory compliance, maintaining corporate documentation, and assisting with board governance processes.

Your areas of responsibility:

• Manage a portfolio of clients within a single client relationship.
• Maintain and update client files and statutory records in line with regulatory and internal standards.
• Handle administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution, safekeeping, and legalisation processes.
• Support company lifecycle events such as formations, dissolutions, AGMs, EGMs, and ad-hoc corporate secretarial matters (e.g., director changes, registered office updates, share capital adjustments).
• Draft, finalise, and manage resolutions and other corporate documentation.
• Assist with board support activities including meeting organisation, coordination with attendees, preparation/distribution of materials, drafting minutes, and post-meeting follow-ups.
• Monitor task tracking systems and prioritise workload effectively, escalating conflicts or delays as needed.
• Liaise professionally and independently with fund service providers and clients.
• Participate in team projects, contribute to process improvements, and provide support to colleagues as required.
• Maintain accurate company registers and adhere to internal policies and jurisdiction-specific procedures.

Your profile:

• Minimum of 2 years of experience in corporate secretarial roles.
• Degree in Business, Law, or equivalent experience in company secretarial services.
• Strong knowledge of Luxembourg corporate and fund regulations.
• Highly organised, proactive, and detail-oriented, with strong prioritisation and time management skills.
• Ability to work independently under pressure and meet tight deadlines.
• Fluent in English (written and spoken).
• Proficient in MS Office (Word, Excel, Outlook, Teams).

Could this be the right opportunity for you? Please do not hesitate to send your CV to Pawel Galanty at pawel.galanty@andersonwise.com to be considered for this recruitment process.

Your application will be treated with the utmost discretion.

When using our services, our clients require that we introduce candidates already in possession of a valid Luxembourg work permit. If this is not your case, we regret to inform you we will not be able to consider your application.

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We are an equal opportunity recruitment firm and welcome candidates from all backgrounds to apply