• In charge of office management and reception responsibilities.

• Scanning, printing and saving executed documents.

• Arranging for execution of documents.

• Manage diaries across various global time zones.

• Coordinate meetings (both internal and external), including preparation of meeting rooms and materials (including printing and binding).

• Arrange travel and accommodation for the regional team.

• Provide support to visitors from overseas offices.

• Coordinate meeting room arrangements and hospitality

• Prepare and submit expense reports monthly in accordance with company policy.

• Maintain confidential files for team members in compliance with GDPR.

• Handle routine inquiries and confidential correspondence, as well as sorting post.

• Assist in planning social events within the team.

• Perform other ad hoc duties as requested by the team.

• Carry out office management duties such as stationary orders, printer maintenance, beverages and snacks etc.

Your profile

• Fluent in English with good knowledge of French

• Proven track record as an Assistant or Office Manager

• Proficiency in Microsoft Outlook, Word, and PowerPoint; experience with Concur is desirable but not essential.

• Knowledge of Diligent Boards.

• Proactive with the ability to work independently or as part of a team.

• Able to prioritize tasks decisively and resourcefully.

• Attention to detail regarding flight and taxi times across time zones.

• Flexible and adaptable. Able to cope with constantly changing priorities.

• Resilient with a strong team focus.

• Strong organizational and communication skills.

Salary: €45,000–€50,000 annually, depending on experience and qualifications.

Could this be the right opportunity for you? Please do not hesitate to send your CV to valerie.potier@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.

We take your privacy as our utmost concern, and we manage your data with the highest degree of confidentiality.

Before applying to any of our opportunities, we invite you to read our privacy policy on our website. We are an equal opportunity employer and welcome candidates from all backgrounds to apply.