Job Description

Office Manager / Receptionist (English and French speaker)

For a well-established Investment firm based in Luxembourg, we are looking for an Officer Manager/Receptionist who will assist the team in a broad range of tasks.

This is a great role for a bright, confident individual who wants to provide the highest level of customer service to colleagues and external visitors, in a medium-size, friendly and fast-moving office.

Your responsibilities:

• Manage the day-to-day running of the office
• Point of contact for general queries and a go-to person for staff and contractors
• Manage and oversee all office maintenance
• Maintain relations with key service providers in the building i.e. security, engineering etc.
• Ensure up to date with buildings H&S policies & procedures and pass on any relevant information to the team
• Onboard new staff (Issue IT equipment desk / security pass and important documents)
• Welcome guests by greeting them in person or on the telephone; answering or directing inquiries;
• Act as a personal assistant, organizing complex agenda and travel arrangements among other PA duties;
• Preparing and filing expense reports on a timely basis;
• Schedule and plan meetings and appointments;
• Organize documents signature and appropriate routing, scheduling couriers;
• Keep records up to-date;
• Take care of the daily mail and dispatch according to process; 
• Act as office manager by checking stocks; placing and expediting orders;
• Organize trainings for the team and keep track of the attendance for yearly report;
• Coordinate with US/UK IT teams regarding support and equipment;
• Assume additional responsibilities as delegated

Your profile:

• You have from 4 years of experience working in a professional office environment as an Office Manager, Team Assistant, Personal Assistant or Receptionist
• You are fluent in English with a very good command of French language
• Excellent communication skills (both written and spoken)

• Passionate about providing great customer service;
• Proactive, autonomous and a team player;
• Excellent time management skills and ability to multi-task and prioritize work;
• Attention to detail;
• Ability to work to tight deadlines;
• IT Software skills: advanced knowledge of Excel and Word 

Could this be the right opportunity for you? Please do not hesitate to send your CV to Valerie Potier valerie.potier@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion.  

When using our services, our clients require that we introduce candidates already in possession of a valid Luxembourg work permit. If this is not your case, we regret to inform you we will not be able to consider your application.

We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

We are an equal-opportunity employer and welcome candidates from all backgrounds to apply.