Job title: Private Equity Legal Assistant Manager
Job type: Permanent
Emp type: Full-time
Industry: Real Estate / Private Equity
Expertise: Corporate Administration Lawyer
Location: Luxembourg
Job published: 14-03-2023
Job ID: 33118

Job Description

Private Equity Legal Assistant Manager

Anderson wise is pleased to introduce this exciting opportunity for an experienced and proactive professional with excellent communication skills and a problem-solver mindset to join one of the world's largest and most successful investment firms as a Private Equity Legal Assistant Manager.

The company is seeking a Legal Assistant Manager in its Private Equity department in its Luxembourg office to coordinate the day-to-day administration of the Luxembourg companies in compliance with legal requirements and to provide support to the deal teams and fund management at the various stages of the investments.

This is an excellent opportunity to join a hard-working and ambitious team in Luxembourg, which is an integral part of the global fund operations, accounting and legal functions.

Your responsibilities:

Legal tasks (25%)

  • Review / prepare relevant legal transaction documentation the companies’ life cycle (acquisition, holding period, divestment).
  • Prepare contracts, agreements, reports or review of such documents.
  • Review / prepare corporate documents such as board minutes and proxies related to the investments.
  • Liaise with stakeholders, including lawyers and notaries.

Support corporate bodies (25%)

  • Shareholders: review / draft the documentation for shareholdersgeneral meetings (annual, ordinary and extraordinary): convening notices, proxies, minutes, filing with the Luxembourg trade and companies register.
  • Board of Managers: assist with the preparation of quarterly board meetings held in Luxembourg, in particular review and /or write up the minutes.
  • Review / draft resolutions of the Board of Managers and of the Shareholders when requested.
  • Provide support to the board member in terms of the details of the transactions, background of the legal documents to be signed, legal validity of the documents/transactions.

Support to the deal teams (25%)

  • Review / prepare corporate documents such as board minutes and proxies related to the investments.
  • Review of engagement letters and letters of interest submitted by the deal teams.

Paralegal tasks (25%)

  • Handle KYC requests received from various stakeholders.
  • Ensure AML/CFT compliance under the supervision of the AVP.
  • Supervise the relevant changes and accounts filings submitted to the Luxembourg trade and companies register by the executive assistants.
  • Prepare and review of updated shareholders’, RBE’s and instruments’ registers prepared by the executive assistants.
  • Update / supervise the internal database.
  • Co-ordinate the execution of the documents prepared by the legal team, or provided by the deal teams/lawyers etc. with the executive assistants.
  • Supervise notarizations and apostille.
  • Update the custodian / auditor sharefile.
  • Ensure appropriate filing (electronic and physical, including share file) done by the executive assistants.


Your profile:

  • University Degree in Law or Business Administration or similar qualification.
  • Good knowledge and understanding of Luxembourg corporate Law.
  • Good knowledge of private equity investment structures, of their legal and administrative requirements and day-to-day business.
  • Minimum of 3 years of experience in a similar role in a law firm, service provider or investment firm.
  • Fluent in English
  • Excellent office skills (Excel, Word, Adobe, Outlook)
  • Strong organizational skills
  • Leadership
  • Team spirit
  • Attention to detail
  • Flexibility and collaborative attitude
  • Excellent communication skill – both verbal and written

On occasion, an offer of employment may be subject to a verification check. In this case a potential employer may ask you to provide documentation to support your application, this can include copies of educational achievements, international criminal record checks, reference checks, employment history etc.

Could this be the right opportunity for you? Please do not hesitate to send your CV to Agnieszka Parisse to be considered for this recruitment process.


Your application will be treated with the utmost discretion.  We take your privacy as our utmost concern and we manage your data with highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

We are an equal opportunity employer and welcome candidates from all backgrounds to apply