Job title: Urgent: Administration Assistant
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Location: Luxembourg, District de Luxembourg
Job published: 2021-04-06
Job ID: 32438

Job Description

URGENT: Administration Assistant 

For a family-size (10 people) Anglo-Saxon Private Equity investment company ideally located in the city centre, we are looking for an Administration Assistant. The position can either be permanent (CDI) or fixed-term (12-month CDD). 

This position is for an Administration Assistant who has gained some experience in a corporate administration tasks such as helping in the organisation of board meetings and assisting with payments.  Additionally, s/he will have some office management responsibilities, such as ordering supplies for the office and being in contact with local contractors.

The ideal candidate needs to demonstrate strong motivation and can-do attitude, autonomy and eagerness to learn, as the person will be onboarded remotely due to current covid sanitary measures.

Your Responsibilities:

The Administration Assistant is responsible for assisting the Luxembourg Finance & Accounting team, preparing all deliverables for review by the Assistant Company Secretary and Conducting officer.

The Administration Assistant is responsible for:

  • Assisting with payments including paying invoices, settlement payments, drawdown payments and distribution payments
  • Updating Static Data, including contacts, bank details and other required changes
  • Assisting with the preparation of circular board resolutions and board minutes
  • Assisting with the management of office suppliers, including correspondence with suppliers and ensuring timely payment of invoices and monitoring of contract renewals
  • Assisting the Accountants with audit requests and stakeholder queries
  • Ad-hoc administration tasks

Your profile:

  • Experience in a similar administrative position ; experience in paralegal tasks is an asset
  • A strong team player, flexible, highly motivated and have good attention to detail
  • Proficient in the use of MS Excel and MS Word
  • Fluent English speaker, French would be an advantage

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude François aude.francois@andersonwise.com to be considered for this recruitment process. Your application will be treated with the utmost discretion. 

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