Job title: Urgent: Administration Assistant
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Location: Luxembourg, District de Luxembourg
Job published: 2021-04-06
Job ID: 32438

Job Description

URGENT: Administration Assistant 

For a family-size (10 people) Anglo-Saxon Private Equity investment company ideally located in the city centre, we are looking for an Administration Assistant. The position can either be permanent (CDI) or fixed-term (12-month CDD). 

This position is for an Administration Assistant who has gained some experience in a corporate administration tasks such as helping in the organisation of board meetings and assisting with payments.  Additionally, s/he will have some office management responsibilities, such as ordering supplies for the office and being in contact with local contractors.

The ideal candidate needs to demonstrate strong motivation and can-do attitude, autonomy and eagerness to learn, as the person will be onboarded remotely due to current covid sanitary measures.

Your Responsibilities:

The Administration Assistant is responsible for assisting the Luxembourg Finance & Accounting team, preparing all deliverables for review by the Assistant Company Secretary and Conducting officer.

The Administration Assistant is responsible for:

  • Assisting with payments including paying invoices, settlement payments, drawdown payments and distribution payments
  • Updating Static Data, including contacts, bank details and other required changes
  • Assisting with the preparation of circular board resolutions and board minutes
  • Assisting with the management of office suppliers, including correspondence with suppliers and ensuring timely payment of invoices and monitoring of contract renewals
  • Assisting the Accountants with audit requests and stakeholder queries
  • Ad-hoc administration tasks

Your profile:

  • Experience in a similar administrative position ; experience in paralegal tasks is an asset
  • A strong team player, flexible, highly motivated and have good attention to detail
  • Proficient in the use of MS Excel and MS Word
  • Fluent English speaker, French would be an advantage

Could this be the right opportunity for you? Please do not hesitate to send your CV to Aude François to be considered for this recruitment process. Your application will be treated with the utmost discretion. 

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