Job title: Office Manager / HR Administrator
Job type: Permanent
Emp type: Full-time
Industry: Asset Management
Salary type: Annual
Location: Luxembourg, Luxembourg
Job published: 2021-01-11
Job ID: 32210

Job Description

Office Manager / HR Administrator

Our client is a global alternative investments fund manager focusing exclusively on Private Equity.

There is a small growing team in Luxembourg, which deals with investments across the globe. Their offices are ideally located in the city center and offer a parking space. The work environment is international, friendly, dynamic and flexible.

Your Responsibilities

  • Arranging and managing meetings
    • Keep abreast of any diary changes
    • General management of meeting rooms
    • Arrange and schedule internal and external meetings
    • Collate and distribute documents prior to meetings
  • Travel Management
    • Arrange all aspects of travel including car transfers, flights and hotel bookings
    • Create comprehensive travel packs
    • Assist with travel for non-staff members as and when required (e.g. Independent Directors)
    • Arrange for visas as and other travel related documents when required
  • Human Resources
    • Sympass - registration and follow-up with the service provider
    • Lunch vouchers - registration and follow-up with the service provider
    • On-boarding of new employees and organize departure of leavers (IT, access card, etc.)
    • Maintain register of employees up to date
    • Deal with the Occupational Medicine
    • Work in close cooperation with the General manager on all the human resources aspects (salaries, bonus, interests’ subventions, advantages in kind, contracts, evaluation reviews etc…
    • Give a general support to the General Manager on the administrative tasks
  • Organization of the Board meetings in collaboration with the Corporate Officers
  • Implement and maintain an efficient filing system
  • Liaising with our IT department in case of IT issues
  • Keep the Business Continuity Plan up to date
  • Keep a listing of the entities up to date

Your profile

  • Previous experience as office manager, secretary, PA/EA or in an administrative role
  • Previous experience assisting with HR administration
  • Fluent in English and French
  • Ability to treat issues with confidentiality, discretion and professionalism
  • Strong organization skills
  • Pro-active, efficient and flexible
  • Usual proficiency with Microsoft Office

Could this be the right opportunity for you? Please do not hesitate to send your CV to Agnieszka Parisse to be considered for this recruitment process. Your application will be treated with the utmost discretion.  


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